Vendor/Sponsor Information

If you would like to be an exhibitor at the conference or sponsor VASFAA in some way and have not submitted the sponsorship form, please visit our sponsorship page.

The exhibit area will be in Salon C on the second level of the Hilton Hotel.

Booth Setup and Breakdown Times
     Setup –           Sunday, May 7
                              8:00am – 12:00pm
     Breakdown –  Tuesday, May 9
                              3:45pm

Exhibition Times
All breaks will in Cottage Row just outside of Salon C. VASFAA’s policy is to close the exhibit areas during General Sessions:

     Sunday, May 7
          1:00pm – 4:45pm

     Monday, May 8
          8:00am – 11:30am
          3:00pm – 4:45pm

     Tuesday, May 9
          8:00am – 10:30am
          1:30pm – 3:45pm

Shipping Materials
Boxes and all materials should be shipped to and include the following information:

1. Hold for Arrival- ATTN. (Guest’s Name and Organization Name)
2. Complete Return Address
3. Hilton Representative Name- Katie Ochsner
4. Number of Boxes (example: box 1 of 5 and box 2 of 5, etc)
5. Address materials/packages to Hotel as follows:
        ATTN: VASFAA Conference
        Hilton Virginia Beach Oceanfront
        3001 Atlantic Avenue
        Virginia Beach, VA 23451

Storage Limitations and Additional Charges
Due to limited storage space, conference materials should arrive no earlier than Wednesday, May 3, 2006. Storage charges will be applied if packages are stored more than three (3) business days. For shipping purposes, FedEx and UPS pick up at the hotel each afternoon.

Exhibit Booths
Due to space limitations, please bring tabletop displays only. The hotel will provide each sponsor with a draped and skirted 2 ½’ x 6’ table and chair.

Please contact Biz Daniel, Sponsorship Chair, if you have any questions.
     Phone: (434)534.6114
     Email: bizdaniel@aol.com