VASFAA
BOARD - COMMISSIONER - COMMITTEE PLANS & REPORT FORM
(Add
additional objectives and status reports as needed)
Delores Bright, Old Dominion
University
Karen Bucher, Lord Fairfax
Community College
J Vern Fairchilds Jr,
Bridgewater College
Timothy Golden, Virginia
Military Institute
Standard
Goal 1:
Promote components of the current Strategic Plan through Board,
Committee Chair and membership actions. . [Strategic Plan 1.0, 2.0, 3.0, 4.1A
(2,4), 4.1C (1-4)]
Objective 1
(HOW
the committee plans to achieve the stated goal):
Assess the
standing committees’ objectives and their corresponding activities during
2006-2007 as related to the Strategic Plan 4.5a (1-4) Professional Development.
[Committees to be assessed: Diversity, Electronic Services, Membership,
Newsletter, Site Selection, Training, Sector, Awareness]
Status
Reports of Objective 1 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 10-13-2006
Report:
Last
year, the Strategic Planning committee initiated an evaluation of standing
committees’ objectives, which interface with the professional development
component of the Strategic Plan. Some preliminary data were collected and
analyzed. However, the data collected were incomplete partly due to the timing
of work related to each committee as the year proceeded. The assessment process
for this year will make use of the last year data and will include a survey of
the current committee chairs on this year activities as related to professional
development issues. Therefore, for the most part, the objectives for this year
follow the same line as last year in order to complete this important
assessment project. However, a new dimension has been added to this project and
that is the professionalism value. We need to examine how each activity during
the 2006-2007 year and beyond can be structured to best meet the needs of our
profession. But professionalism is not an end in itself. It serves a great
purpose. It makes us, the financial aid officers, be the best we can be to
provide a quality service to most important customers we serve: our students.
As of October 10, 2006, the strategic planning team
includes Delores Bright, Old Dominion University; Karen Bucher, Lord
Fairfax Community College; J Vern Fairchilds Jr, Bridgewater College; and
Timothy Golden, Virginia Military Institute. Because of the limited budget,
during the Board meeting in May 2006, it was planned that the first committee
meeting take place in Williamsburg, VA while attending VASFAA Leadership
Symposium. However, so far only Pat Kelly, J. Vern Fairchilds, and I have
confirmed participation in this Symposium. Under these circumstances, the first
committee meeting most likely will take place in the form of a conference call
in November. The details of this virtual meeting will be worked out while Pat,
Vern, and I meet in Williamsburg next week.
A second meeting would probably
take place next year in March or early April. Last May, I asked for an increase
in this year’s SP committee budget. A $250 budget is not enough even for one
meeting given the dispersed location of the committee members. I would
appreciate a positive response to this request.
Date: 1-29-2007
Report: The first committee ‘meeting’ through a conference
call will take place in the second or third week of February. The conference
call initially planned to take place last November was postponed for two
reasons. First, many of the VASFAA committees had not posted the goals and
objectives for 0607 by that time (some have not done so even to this date).
Second, the Strategic Planning committee is supposed to evaluate other committees’ goals and
objectives based on the annual activities that have already taken place.
Because of this, a time lag in Strategic Planning committee’s activities is
needed to allow time for other VASFAA committees to accomplish the stated
objectives.
A
draft agenda along with the documents to be discussed in February’s conference
call is in the final stages. Tasks with regard to conducting a survey with the
committee chairs about the professional development issues will be assigned to
each committee member. The survey findings and an assessment of the perceived gaps between the 2006-2007 committee
objectives and the current Strategic Plan will be discussed in a separate
committee meeting to take place in
Objective 2
(HOW
the committee plans to achieve the stated goal):
Assess the
standing committees’ objectives and their corresponding activities during
2006-2007 as related to the Strategic Plan 4.5b (1-4) Professional Development.
[Committees to be assessed: Conference, Diversity, Electronic Services,
Secondary School Relations, Awareness]
Status
Reports of Objective 2 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 10-13-2006
Report: See status for objective 1
Date: 1-29-2007
Report: See updates for objective 1
Objective 3
(HOW
the committee plans to achieve the stated goal):
Assess the
standing committees’ objectives and their corresponding activities during
2006-2007 as related to the Strategic Plan 4.5c (1-4) Professional Development.
[Committees to be assessed: Conference, Federal Relations, State Relations,
Training]
Status
Reports of Objective 3 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 10-13-2006
Report: See status for objective 1
Date: 1-29-2007
Report: See updates for objective 1
Standard
Goal 2: Evaluate annually the established
goals and objectives of committees and standard goals to ensure that they
support the current Strategic Plan and report incongruencies to the Board.
[Strategic Plan 4.4A (1), 5.0A (1-3)]
Objective 1
(HOW
the committee plans to achieve the stated goal):
Prepare a
status report about how the VASFAA standing committees’ current year activities
contribute toward enhancing the Professionalism value and the Professional
Development component of the Strategic Plan.
Status
Reports of Objective 1 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 10-13-2006
Report: No status to report
Date: 1-29-2007
Report: No status to report
Objective 2
(HOW
the committee plans to achieve the stated goal):
Prepare a
report on perceived gaps between the 2006-2007 committee objectives and the
current Strategic Plan.
Status
Reports of Objective 2 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 10-13-2006
Report: No status to report
Date: 1-29-2007
Report: No status to report
BUDGET
Item (Broad
general categories) Cost
Board
Approved Amount: $250
Date: May
22, 2006
(Use
separate sheet if necessary.)