(Appendix 5.3
Continued)
VASFAA
BOARD
- COMMISSIONER - COMMITTEE PLANS & REPORT FORM
(Add additional
objectives and status reports as needed)
Committee: President
Commissioner/Board
Position: Erik
Melis/President
Year
(e.g., 2005-06): 2006-07
Committee
Members:
N/A
Standard Goal 1: Promote VASFAA's Vision,
Objective 1 (HOW the committee plans to achieve the
stated goal): Communicate with VASFAA members throughout the year
via listserv, newsletter articles, phone calls, meetings, e-mails, in person,
and other appropriate method (including possible ‘away missions’ in regional
areas) to meet this goal.
Status Reports of Objective 1 (Please report your progress toward
achieving the stated goals – this is where the committee provides updates to
the Board, including any suggestions or modifications to the goal and/or the Strategic
Plan):
Date: 8/11/06
Report: The year started out with a very successful transition board
retreat at the
Date: 10/15/2006
Report: We had our first board meeting by teleconference on August 16th
and that worked quite successfully for a board meeting with a limited
agenda. Submitted
additional articles for the VASFAA Voice Newsletter. Have had regular
communications with board members and committee chairs via e-mail and phone
calls. Will try
to schedule some “away mission” time for later this fall or after the first of
the year. Will
continue to send updates to the association membership via the VASFAA Listserv. Next board meeting scheduled for Oct 15 in
Date: 1/29/2007
Report: We had a full board meeting in conjunction with the fall training
event and then had another conference call meeting in December to discuss
contracts for the 2008 conference site.
Sent several e-mails out to the listserv and communicated via
President’s letter and article in VASFAA Voice.
Still trying to figure out how to schedule and carryout “away missions”
but it’s proving harder than I thought…will keep trying.
Objective 2 (HOW the committee plans to achieve the
stated goal): Represent VASFAA on the SASFAA Executive Board.
Status Reports of Objective 2 (Please report your progress toward
achieving the stated goals – this is where the committee provides updates to
the Board, including any suggestions or modifications to the goal and/or the Strategic
Plan):
Date: 8/11/06
Report: I attended the June SASFAA Transition Retreat and August SASFAA
Executive Board Meeting. At the August board meeting many things were accomplished, including
approving a balanced budget for SASFAA, addressing SASFAA’s
response to the MyRichUncle marketing strategy, and
reporting to the SASFAA Board on current VASFAA activities. I had the opportunity to sit down and talk
with the other SASFAA State Presidents and discuss things going on within their
associations and discuss issues that were common to each of our state
associations (e.g. our concerns about decreased sponsorship due to HERA changes
and mergers) I
sent a message to the VASFAA listserv after the SASFAA Board meeting
summarizing some of the activities that occurred during the meeting. I plan to attend the joint NCASFAA/SCASFAA
conference in
Date: 10/15/2006
Report: Continue to work closely with the SASFAA Board and particularly
with the other
Date: 1/29/2007
Report: Attended the joint SCASFAANCASFAA conference in
Objective 3 (HOW the committee plans to achieve the
stated goal): Work to increase enhance
interactions between VASFAA and external entities (e.g. legislators, state
agencies, CCAN, other aid associations, etc.).
Status Reports of Objective 3 (Please report your progress toward
achieving the stated goals – this is where the committee provides updates to
the Board, including any suggestions or modifications to the goal and/or the Strategic
Plan):
Date: 8/11/06
Report: I attended the annual NASFAA Conference in July in
Date: 10/15/2006
Report: Worked with the VASFAA Board to renew our participation with NASFAA
in LearnStudentAid.org. Will be
attending, and possibly presenting at, the CCAN Conference in
Date: 1/29/2007
Report: Attended and co-presented at VCAN conference in
Standard Goal 2: Lead the Association by providing opportunities for professional
educational growth for the membership and awareness of financial aid awareness
opportunities for students. (Strategic
Plan Reference: Section 1.0, 2.0, 4.1 A (3), and 4.5 A (1-4)
Objective 1 (HOW the committee plans to achieve the
stated goal): Work with appropriate VASFAA committees to ensure
quality professional development opportunities are afforded to the membership.
Status Reports of Objective 1 (Please report your progress toward
achieving the stated goals – this is where the committee provides updates to
the Board, including any suggestions or modifications to the goal and/or the Strategic
Plan):
Date: 8/11/06
Report: I continue to communicate with the committee chairs and
commissioners regarding planning for the May 2007 conference. In working with the Experienced Aid Officer
Training Committee, I signed the contract for accommodations at the
Date: 10/15/2006
Report: I continue to communicate with the committee chairs and
commissioners regarding planning for the May 2007 conference. Will be attending the
Experienced Aid Officers’ Workshop in
Date: 1/29/2007
Report: Attended the Fall training event in
Objective 2 (HOW the committee plans to achieve the
stated goal): Communicate with the Executive Board and committee
chairs to identify future leaders of the association.
Status Reports of Objective 2 (Please report your progress toward achieving
the stated goals – this is where the committee provides updates to the Board,
including any suggestions or modifications to the goal and/or the Strategic
Plan):
Date: 8/11/06
Report: The first action taking in this regard was to get some new participation
in the committee chair process and that was successful. A number of committee chairs are first-time
chairs. To ease the concern for some, I
established co-chair positions which I think will work fine. We had a large pool of volunteers to draw
from for committee assignments which was very encouraging since many of those
volunteers were new to VASFAA. I am working closely with the Past-President and
other members of the board to promote folks to step up as possible entries on 2007-08
slate of candidates.
Date: 10/15/2006
Report: Had to appoint an interim Secretary, Jeanne Holmes, to take the
place of the elected Secretary, Leslie Thomas, who is no longer practicing
financial aid in the Commonwealth.
Continue to work with the President-Elect in preparation for her term as
President next year and to discuss options for conference sites for 2008. Continue to work with Past-President on
issues related to a robust slate of candidates for the 2007-08 year. Will be working with the
Public Relations Committee to send out thank you letters to VASFAA volunteers. Will be working with
Membership Committee to do outreach letter to non-member institutions and to
institutions and sectors that are under-represented in the association.
Date: 1/29/2007
Report: Slate of candidates for the 2007 election will be finalized shortly
and it looks as if we’ll have a slate of highly qualified candidates for our
open positions. Public Relations is actively working on sending out supervisor thank you
letters to acknowledge contributions by VASFAA volunteers and their
supervisors. In hope of fostering
additional future leaders in VASFAA, had the opportunity to nominate several
individuals to attend the SASFAA Leadership Workshop (more details on this
later).
BUDGET
Item
(Broad
general categories) Cost
Primarily travel for VASFAA, SASFAA, and NASFAA activities $3,000
Board Approved Amount: $3,000
Date: 5/26/2006
(Use separate
sheet if necessary.)
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