VASFAA
BOARD - COMMISSIONER - COMMITTEE PLANS & REPORT FORM
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Standard Goal 1: To facilitate a conference(s) for the membership providing educational opportunities for all constituencies. (Strategic Plan Reference: Section 4.5 B (3, 4, 5))
Objective 1 (HOW the committee plans to achieve the stated goal): __________________________________________________________________________________________________________________________________________________________
Status Reports of Objective 1 (Please report your progress toward achieving the stated goals – this is where the committee provides updates to the Board, including any suggestions or modifications to the goal and/or the Strategic Plan):
Date: 8/15/06
Report: Have been in contact with auditor at Old Dominion to facilitate audit review and Form 990 preparation. In the absence of additional information from previous auditor, the necessary adjustments will be made in support of completion of the upcoming submission. Work to begin in September 2006. Completing bank reconcilations, ledger entries, etc.
Date: 10/11/06
Report: Have provided auditor with all materials to facilitate the audit review and Form 990 preparation; check ledgers, copies of receipts/invoices/bank and investment statements. Have responded to all requests for additional documentation and/or information. Form 990 should be ready for signature at the Fall Board Meeting. Additionally, the auditor has informed me that a revision to last year’s report will not be necessary as the differences are not material enough to warrant a revision (A Smith Barney Investment Account had not been included last year). Bank reconciliations are completed on a monthly basis. Additionally, I am recommending that the CAP account be closed. Only one outstanding check remains and it is dated well over a year. If the check is presented for payment there will be no financial penalty to VASFAA. Currently we are being charged a $30 minimum account balance each month. As of August 31, 2006 there is a balance in this account of $1,016.05. Web (AR) and Quicken (AR/AP) entries are made daily/weekly. Lastly – I have discussed the possibility of collecting all necessary items for the audit review and Form 990 preparation for the auditor in 2007, before transitioning to the Treasurer Elect – it seems as though it may be more efficient for the outgoing Treasurer to collect the items rather than the newly installed Treasurer.
Objective 2 (HOW the committee plans to achieve the stated goal) ______________________________________________________________________________________________________________________________________________________________
Status Reports of Objective 2 (Please report your progress toward achieving the stated goals – this is where the committee provides updates to the Board, including any suggestions or modifications to the goal and/or the Strategic Plan):
Date: 8/15/06
Report: Providing timely reimbursements to membership and outside vendors in accordance with procedures. Miniminual expenditures in committees to date.
Date: 10/11/06
Report: Reimbursements are completed to the membership and outside vendors within one business week of receipt of proper documents. (Please note that one Book Scholarship payment is outstanding due to lack of proof of enrollment. Written correspondence was prepared and sent to the student in question. Awareness Committee Chairs have been notified of this outstanding invoice). Itemized expenses have been reported to the Committee Chairs and total expenditures have been provided to the PP/P/PE for the quarter ending 9-30-06. I will be developing a list of insurance providers, their addresses, and expected due dates for the Treasurer-Elect’s use in future terms.
Standard Goal 2: To ensure space and accommodations are provided for Board and other committee activities to conduct association business. (Strategic Plan Reference: Section 4.5 C (4))
Objective 1 (HOW the committee plans to achieve the stated goal): __________________________________________________________________________________________________________________________________________________________
Status Reports of Objective 1 (Please report your progress toward achieving the stated goals – this is where the committee provides updates to the Board, including any suggestions or modifications to the goal and/or the Strategic Plan):
Date:
Report:
Date:
Report:
Objective 2 (HOW the committee plans to achieve the stated goal) ______________________________________________________________________________________________________________________________________________________________
Status Reports of Objective 2 (Please report your progress toward achieving the stated goals – this is where the committee provides updates to the Board, including any suggestions or modifications to the goal and/or the Strategic Plan):
Date:
Report:
Date:
Report:
BUDGET
Item (Broad general categories) Cost
Board Approved Amount: $
Date:
(Use separate sheet if necessary.)