VASFAA Board Minutes – August 16, 2006
In Attendance:
Erik Melis (EM), Brad Barnett (BB), Pat Kelly (PK), Leslie Thomas (LT), Kerrie Roth (KR), Keith Wellings (KW), Angie Hawkins (AH), Zita Barree (ZB) and
Mike Poma (MP)
Meeting was called to order, by conference call, at 1:05pm
A quorum was established to begin the meeting.
EM discussed the need to ensure that all Board Members were paid members for 2006-07. He requested that all commissioners check with committee chairs to ensure that they are paid members and the Committee chairs ensure that their committee members are paid members.
The agenda was approved.
The transition board minutes from May 2006 were approved.
EM gave the President’s report. This report is available on the VASFAA.org website.
PK gave the President-Elect’s report. This report is available on the VASFAA.org website.
BB gave the Past President’s report. This report is available on the VASFAA.org website.
LT gave the Secretary’s report. The Archives report is available on the VASFAA.org website.
KR gave the Treasurer’s report. This report is available on the VASFAA.org website. She highlighted that to date we have 108 paid members and 88 members pending payment. Current travel reimbursement is $.44.5 a mile.
All committee reports are available on the VASFAA.org website.
It was discussed that transfer of VASFAA membership can be processed via ATAC.
EM requested that Bobby Clemmer (Budget and Finance Chair) submit the same report for Sue D Ross Endowment fund and the Budget and Finance Committee.
KW volunteered to submit those reports.
EM will request that the Electronic Services removed the “Sue D Ross” section from the VASFAA committee listing, so it can be listed under Budget and Finance.
EM requested that LT contact the chairs of missing committee descriptions to have them submit as soon as possible. It was then discussed what do with the committee description once all them were submitted.
BB moved to renew the partnership with NASFAA’s LearnStudentAid.org site. MP seconded. Motion carried.
The VASFAA Folder discussion was tabled pending MP to provide more data.
VASFAA to proved the host booth at the 2007 SAFSAA Conference. Need volunteers to staff, stock, and decorate this booth. Also, there is a need for room monitors. The next SASFAA conference committee meeting is October 6, 2006.
VASFAA is looking for ideas to submit to NASFAA for awards, suggestions included the Opportunities Booklet and Committee Descriptions.
EM requested that Biz Daniel (Vendor/Sponsor Chair) poll the vendors to see if they would consider having the vendor area open for only 1 hour on the first day of the conference.
MP discussed Tri-States visit to Capitol Hill. EM requested that Marilyn King (Federal Relations Chair) post visit information on the ListServe.
BB moved to have VASFAA send notification that follows suit with SASFAA and NASFAA recent decision not have My Rich Uncle (MRU) to sponsor or have membership in VASFAA due to MRU’s recent marketing strategy. PK seconded. Motion carried.
EM will request that Melissa Barnes (Commissioner of Organizational Services) notify Biz Daniel not to send MRU vendor information.
There was a discussion regarding membership expiration in regards to its relationship with the “comp’d” membership due to sponsorship levels.
The next board meeting will be October 15, 2006.
It was decided that the VASFAA site would not host “blogging” at this time.
The meeting was adjourned at 3:45pm.
Respectfully Submitted,
Leslie Thomas
VASFAA Secretary