VASFAA Board Minutes – November 14, 2005

In Attendance: Brad Barnett (BB), Erik Melis (EM), Tom Morehouse (TM), Melissa Wyatt (MW), Randy Craig (RC), Leslie Thomas (LT), Brenda Burke (BBurke), Kerrie Roth (KR), Keith Wellings (KW),

The Meeting was called to order at 9:50 am.

TM moved to approve the agenda, EM seconded. Motion carried.

EM moved to approve the August 19 Minutes. KW seconded. Motion carried.

BB gave the President’s report. This report is available on the VASFAA.org website.

BB discussed SASFAA long-range goal to determine the SASFAA president’s role in the state associations.

BB discussed the use of the word “Diversity” in session titles, does this limit attendance to events.

BB discussed the Commonwealth College Access Network.

BBurke gave the Treasurer’s report. For the Treasurer’s report see the Treasure’s listing on the VASFAA.org site.

George Hunnicutt, III from Wachovia Bank gave a presentation on the options for handling our checking and saving accounts.

EM moved to get a written proposal from Wachovia Bank and for the President-Elect, the Treasure-Elect and the Chair of the Budget & Finance Committee to review. This group will give their recommendation to the Board. The Board will decide via an electronic Board Meeting. TM seconded. Motion carried.

TM made a friendly amendment to have decision made by 12/15/05. EM accepted the friendly amendment.

EM gave the President-Elect’s report. This report is available on the VASFAA.org website.

EM reminded everyone that the Winter Board Meeting would be at the Omni Richmond on February 2-3, 2006.

TM gave the Immediate Past President’s report. This report is available on VASFAA.org website.

TM reminded everyone to change his email on their distribution list.

KR gave the Treasurer-Elect report. This report is available on VASFAA.org website.

KR reviewed the Auditor’s report with the management letters.

PK gave the Professional Development report for the Experience Aid Officers Training, Conference, Training and Support Staff Training Committees. For committee reports see each committee listing on the VASFAA.org site.

Support Staff Training has requested an additional $620 to their budget.

KW gave the Outreach Services report for the Awareness Diversity, Membership and Secondary School Relations Committees. For committee reports see each committee listing on the VASFAA.org site.

KW moved that the Conference Registration fee be increased to $175.00 with an incentive to those who register early to pay only $125.00. The early deadline date to be determined by the Conference Committee. MW seconded. Motion carried.

MW gave the Organizational Services report for the Federal Relations, State Relations, Research and Vendor/Sponsor Committees. For committee reports see each committee listing on the VASFAA.org site.

MW shared the need for a new chair for the State Relations committee because Michael Barree had to resign.

The Lender Liaison had nothing to report at this time.

Old Business:

KW moved that the Sue D. Ross stipend be increased to $2000 for the 2006-07 year. KR seconded. Motion carried.

New Business:

BB stated that the Katrina funds collected during the 2006 Spring Conference would be divided 50-50 between AASFAA and MASFAA.

BB requested that everyone review the SCHEV Partnership Model for VSFAP funding. The discussion can be found on SCHEV site (www.schev.edu), click on Council Information, Meeting Agendas and Minutes. Please see the agenda book for the October 25, 2005 meeting on pages 89-98.

Meeting adjourned at 11:55am

Respectfully Submitted,

Leslie Thomas, Secretary