VASFAA
BOARD - COMMISSIONER - COMMITTEE PLANS & REPORT FORM
Daniel Hewitt (Edward Via
_______________________________________________________________________________
Standard Goal 1:
Work
closely with the VASFAA Board, VASFAA committee chairs, and ATAC Corporation to
coordinate updates, additions and revisions to the VASFAA website. [Strategic Plan 4.4 A (2-3), 4.5 B (4), 4.5 A
(2-3)]
Objective 1: Communicate with the President and
Committee Chairs at least once a month.
Status Reports of Objective 1:
Date: 9/15/07
Report: Website changes for new year transition are
almost complete. Creating
outline of process for Committee Chairs to add Committee Members to website.
Date: 11/2/07
Report: Website changes are ongoing with updates as needed.
Date: 1/24/08
Report: Continued updates as needed on website. Addition of High School
Guidance Counselor Workshops and Super Saturday Information. Also provided previous
year’s conference link to Conference Committee to start updating for current
year.
Date:
5/1/08
Report: Continued updates as needed on website. Updated Conference Website
with 2008 information. Changes
being made as needed. Electronic voting being setup for testing.
Objective 2: Work closely with Awareness,
Newsletter, Public Relations, and Membership Chairs to enhance current
communication mediums and develop new ones.
Status Reports of Objective 2:
Date: 915/07
Report: Membership form is updated and available online.
Date: 11/2/07
Report: No progress at this time.
Date: 1/24/08
Report: Provided Super Saturday Information to Public Relations for
distribution.
Date: 5/1/08
Report: .Conference information updated and distributed to chairs. Electronic voting setup in beginning stages
of testing.
Objective 3: Monitor website content on a monthly
basis and send requests to appropriate Committee Chairs when posted material is
out of date.
Status Reports of Objective 3:
Date: 9/15/07
Report: Reviewed website and directed changes to ATAC for corrections of
spelling and grammatical errors.
Date: 11/2/07
Report: Constantly reviewing website to keep information current.
Date: 1/24/08
Report: Constantly reviewing website to keep information current.
Date: 5/1/08
Report: Constantly reviewing website to keep information current.
Objective 4: Draft and finalize a Policies and
Procedures entry for the handling and/or disposal of old, obsolete, and damaged
equipment.
Status Reports of Objective 5:
Date: 9/15/07
Report: Researching options for wiping obsolete computers clean before
disposal. Also
checking procedures to possibly donate old laptops to either school system or
charity.
Date: 11/2/07
Report: Have located program to clean obsolete computers. No current progress on donation of old
computers.
Date: 1/24/08
Report: No current progress on donation of old computers.
Date: 5/1/08
Report: No current progress on donation of old computers.
Objective 5: Burn all Membership database records
onto a CD for permanent storage.
Status Reports of Objective 6:
Date: 9/15/06
Report: No progress at this time.
Date: 11/2/07
Report: No progress at this time.
Date: 1/24/08
Report: No progress at this time.
Date: 5/1/08
Report: No progress at this time.
Standard Goal 2: Work closely with the VASFAA Training Committee to
explore technology-related training opportunities for the VASFAA
membership. [Strategic Plan 4.5 A (1-3)]
Objective 1: Communicate
with the Training Chair at least quarterly to discuss new ideas and address any
implementation issues.
Status Reports of Objective 1:
Date: 09/15/07
Report: First drafts of Fall Training Classes received and sent to ATAC for
addition to the website. Waiting for test version to be complete.
Date: 11/2/07
Report: Fall Training Classes up and running. Adding current listing of
Counselor Workshops for 2007 year.
Date: 1/24/08
Report: No progress at this time.
Date: 5/1/08
Report: No current updates at this time.
BUDGET
(PROJECTED THROUGH 6/30/08)
Item
(Broad
general categories) Budget
Monthly website hosting and maintenance $3,000
($250/month)
Quarterly newsletter publication $1,300
($325/quarter)
Banner ad placement and sponsor/vendor updates $450
Executive Board and Committee Chair updates $250
Conference mini-site $225
Conference registration form $275
Online voting for 2008 Annual Conference $400
Software and/or hardware updates $200
Other misc. ATAC Corporation charges $200
Travel $200
Board Approved Amount: $6,500
Actual Expenses to Date (4-30-2008)
Item Cost
Monthly website hosting and maintenance $2,500
Quarterly newsletter publication $960
Banner ad placement and
sponsor/vendor updates $0
Executive Board and Committee Chair updates $250
Conference mini-site $250
Conference registration form $0
Online voting for 2008 Annual
Conference $400
Software and/or hardware updates $0
Other misc. ATAC Corporation charges $75
(Membership
Application Change)
Travel $0
Total: $4,435