VASFAA
BOARD - COMMISSIONER - COMMITTEE PLANS & REPORT FORM
(Add
additional objectives and status reports as needed)
Standard
Goal 1:
Plan the 2008 VASFAA Conference.
Objective 1
(HOW
the committee plans to achieve the stated goal): Research will be conducted to yield a SWOT analysis on
the 2008 conference.
Date: August 30, 2007
Report: Meetings were held during the summer
with the VASFAA President. and the Conference staff at
the hotel. SWOT analysis reveals that
the strengths are the willingness for members to volunteer to assist with the
conference and that the conference site and a menu have been selected for the
event., weaknesses are the budget in relation to costs and the state budget
cuts that may inhibit attendance, opportunities are the need for innovation and
change and threats are that change is sometimes not well received and a lack of
willingness of the hotel to be flexible.
Date: November 7, 2007
Report: Presentation
to VASFAA Board for guidance on conference budget and planning concerns. Budget increased and permission granted to
institute changes as necessary to remain within budget.
Date: December 12, 2007
Report: Conference Committee first meeting held. Twenty six committee members joined the
team. Chairs for meals, entertainment,
decorations have been appointed. The
next committee meeting will be held in January 2008.
Objective 2
(HOW
the committee plans to achieve the stated goal): Coordinate
conference planning with Training Committee.
Status
Reports of Objective 2 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Standard
Goal 2: Provide quality conference within budget.
Objective 1
(HOW
the committee plans to achieve the stated goal): Secure free
speakers for general sessions.
Status
Reports of Objective 1 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: November 20,
2007
Report: State Sen. John
Miller (per VASFAA Board Recommendation) asked to speak at conference and
agrees to do so.
Date: December 12, 2007
Report: Conference
Committee agrees to conduct a vintage bag contest which negates the need for
conference bags and to have an IPOD for music rather than a DJ or band. Vasfaaa member Mike
Abernathy agrees to provide the music.
BUDGET
Item (Broad
general categories) Cost
Travel for Meetings (mileage, meals & lodging) $0
Printing & Duplicating $TBA
Postage NA
Conference Food $TBA
Conference Materials $TBA
Board
Approved Amount: $63,000
Date: November
7, 2007
(Use
separate sheet if necessary.)