VASFAA
BOARD - COMMISSIONER - COMMITTEE PLANS & REPORT FORM
Jan Abraham – TG Carla
Dailey - ODU
Sylvia Blizzard – VSU Anita Ella -JCHS
Carl Bradsher – Averett Elaine
Linkenhoker – JCHS
Delores Bright – ODU Katherine
Lister - UMW
Dottie Burns – Regent Jeffrey
North –Project Dis.
Gerene Carter – Citibank Wanda
Spradley – Sweet Briar
Tony
Sutphin - VT
Standard
Goal 1:
To facilitate a conference(s)
for the membership providing educational opportunities for all constituencies.
(Strategic Plan Reference: Section 4.5 B (3, 4, 5))
Objective 1: To work closely with Training, Vendor/Sponsor,
Membership and Electronic Services committees to ensure that the 0607
conference meets all the needs of the entire membership by providing an exhilarating,
educational and an electrifying conference.
Status Reports of Objective 1 – On going
Date:
July 09, 2006
Conference Committee Update:
Conference at a glance tentative schedule for 2007:
-
Saturday, May 19, 2006
·
Executive Board/Conference Committee Lunch (12pm-
Courtney Terrace)
·
Executive Board Meeting (12’ noon – Ferebee)
·
Conference Comm. Meeting (12’ noon –
·
President’s Appreciation Dinner (6 pm – 9 pm TBC)
·
Executive Board/Conference
Cttee/Training/Membership/Diversity
-
Sunday, May 20, 2006
·
Vendor Setup (8 am – 12 pm - Salon C and Cottage Row)
·
Registration Area Setup ( 8 am – 1 pm - Cottage Row)
·
New Aid Officer’s/Executive Board Lunch ( 12 pm –
Courtney Terrace) *
·
Leadership Symposium Lunch ( 12 pm – Princess Anne) *
·
Opening Session ( 5 pm – 7 pm – Salons A/B) Executive
Board/Candidate Speeches
·
President’s Reception 97 pm – 9 pm – Cottage Row,
Prefunction area/Spotswood Arms/Princess Anne/Courtney Terrace) Entertainment
Pending
-
Monday, May 21, 2006
·
Continental Breakfast (7:30am – 8:45 am – Peacock Foyer)
·
New Member/Executive Board Continental Breakfast (7:30am – 8:45am Salon B)
·
Budget/Finance Ctte Meeting - (7:30am – 8:45am – Ferebee)
·
Vendor Area Open (8am -12pm – Salon C, Cottage Row)
·
Conference Registration Open (8am – 5pm Cottage
Row/Prefunction Area)
·
Voting Polls Open (8am – 5pm - Avamere) *
·
General Session/Luncheon (Speaker TBA)/Trekkie Plays
·
Sector Meeting (1:45pm – 2:45pm)
·
General Session; Teambuilding ‘Mission” Event ( 3pm – 5pm
–
·
Dinner on your Own (6pm – 9pm)
·
Entertainment/fund raiser ( 9pm – 11pm - Casino Night
“Holodeck” - Salon A/B)
-
Tuesday, May 22, 2006
·
VASFAA “Away” Exercise Event (6:30am – 7:45am Boardwalk,
Beach front)
·
Continental Breakfast (7:30am – 8:45 am – Peacock Foyer)
·
Conference Registration Open (8am – 5pm Cottage Row/Prefunction
Area)
·
Voting Polls Open (8am – 5pm - Avamere) *
·
General Session; Motivational Speaker – TBA (10:30am –
11:45am Salons A/B)
·
Lunch on your Own (11:45am – 2pm)
·
Executive Board Meeting/Lunch (11:45am – 2pm Presidential
Suite)
·
Nomination and Elections Lunch (11:45am – 2pm Ferebee)
·
Vendor Breakdown (3:30pm – 4:30pm Salon C, Cottage Row)
·
Financial Aid Bingo (3:30pm – 5pm - Spotswood)
·
New Member
·
Pre-Banquet Social (6pm-7pm Peacock Foyer)
·
Banquet/Entertainment
(7pm – 10pm Salons A/B/C - TBC)
·
Entertainment Jazz
Band (10pm – 12pm)
-
Wednesday, May 23, 2006
·
Closing Session: Breakfast/Federal Update (8:30 am –
11:30 Salon A/B/C)
Date:
July 11, 2006
Conference Committee Update:
The conference committee chair along with Brenda Burke,
training - and Melissa Long, membership held a teleconference to discuss plans
for the upcoming conference.
Notable items discussed:
·
New Aid Officer Training to be held fall only.
·
Board is planning an ACG/SMART training to be held July 21, 2006 at Piedmont CC
·
Training mentioned more details forthcoming on future
training for two new grants.
·
Review the possibility for VASFAA concurrent sessions to
be repeated to allow persons unable to attend first presentation an opportunity
(especially important sessions)
·
Ensure all Vendor/sponsor information is sent to Biz
ASAP.
·
Sponsorships and drive – in day sponsorships have been
sent for the fall.
·
Discussion was
presented regarding vendors desiring to sponsor meeting rooms for sessions.
·
Registration is due, members will not display on the
website unless they have paid their fees.
Fees must be paid to participate on committees.
·
Membership will have color tags which will replace the
ribbons from last year.
·
It was suggested that colored buttons be used to
represent various teams for the team building event.
·
It was suggested to use a local group to support for the
Philanthropy (suggestions: Ronald McDonald House, Red Cross, Project Discovery)
·
Suggestions for the Philanthropy: silent auction, casino
night and stuffed toy drive, etc.
·
Tuesday night entertainment was suggested: Band or DJ
·
It was suggested that there maybe a possibility that the
main speaker could be split again between committees.
Date: July 12, 2006
Conference
Committee Update:
The
Conference Committee held its first meeting at
Speakers are
being contacted, for Sunday Keynote speaker, Monday opening session, Tuesday
general session and entertainment for Tuesday evening, all confirmations are expected by next meeting in
August.
The
conference focus will be centered on the Star Trek theme:
Monday
Luncheon & team building – “Trekkie” skits
Monday team
building – Team “Missions”
Monday night
event – The “Holodeck” Casino Event
Tuesday
morning exercise event – “Away
Tuesday
night event – The “Final Frontier”
For
Teambuilding events - Member packets will include teambuilding instructions.
Teams will be identified by button color included in packets.
Beachfront event – each team will be given a picture of
a Star Trek ship, teams will work together to create the ship in the sand.
Luncheon event – team captains will be assigned in
advance and given an episode for their team to create a short skit.
Monday night Philanthropic event
– There will be five different color tickets sold to be used to play
games in the Casino. Team with the most
tickets purchased will be given extra tokens for their team.
Tuesday evening Bingo (Philanthropic)
- Cards being purchased, funds for Philanthropic.
Tuesday Evening - DJ or Band (not confirmed)
Program/Pre-conference announcements: All information for the printer needs to be
submitted by February 2007. (Date TBA).
Members
volunteered for various duties:
Publicity –
Vera & Carla Dailey
Local
Arrangements – Wanda Spratley
Conference
Giveaways – Jeffrey North
Philanthropic
Event – Jeffrey North
Networking
Group event – Carl Bradsher & Michael Morgan
Tuesday
night event – Dottie Burns, Patricia Hinton
President’s
reception – Carla Dailey & Jeffrey North
Conference
Evaluations – Carl Bradsher
Conference
Decorations – Anita Ella, Elaine Linkenhoker
w/ Paul Rafferty assisting
Program,
preconference announcement – Vera & Carla
Conference
Packet Stuffing – Conf. Committee (May 20, 2006 2pm; location TBA)
Meals – Vera
& Tony Sutphin
The
committee also reviewed and discussed evaluations from 2006 conference.
While each
item on the list did not pertain to the conference committee the following list
captures notable items that were discussed and suggested to be presented to its
designated committee:
Having
critical topic sessions repeated, on-line evaluations, incentive to entice more
participation in completing evaluations, have mentors to attend the new aid
officers breakfast, have a first aid kit for emergencies, provide a place for
commuters to change after team building event, review sector sessions and make
more relevant to current issues, look into having different software vendors
presentation on FA module.
Objective 2
(HOW
the committee plans to achieve the stated goal)
______________________________________________________________________________________________________________________________________________________________
Status
Reports of Objective 2 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date:
Report:
Date:
Report:
Standard
Goal 2: To
ensure space and accommodations are provided for Board and other committee
activities to conduct association business. (Strategic Plan Reference: Section
4.5 C (4))
Objective 1
(HOW
the committee plans to achieve the stated goal):
__________________________________________________________________________________________________________________________________________________________
Status
Reports of Objective 1 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date:
Report:
Date:
Report:
Objective 2
(HOW
the committee plans to achieve the stated goal)
______________________________________________________________________________________________________________________________________________________________
Status
Reports of Objective 2 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date:
Report:
Date:
Report:
BUDGET
Item (Broad
general categories) Cost
Board
Approved Amount: $ 78,000.00
Date: May
23, 2006
(Use
separate sheet if necessary.)