VASFAA
BOARD - COMMISSIONER - COMMITTEE PLANS & REPORT FORM
(Add
additional objectives and status reports as needed)
Jennifer Meier (William
& Mary)__
Standard
Goal 1:
Promote awareness of the programs and services offered by VASFAA to
Objective 1: To represent VASFAA at the Virginia
Counselors Association Conference, scheduled for November 16 – 18, 2005 at the
Renaissance in Portsmouth, VA.
Status Reports
of Objective 1 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 11/2/05
Report: The fee has been
paid for VASFAA to have an exhibit booth at the VCA conference; information
about the Super Saturday sites will be provided as well as general information
about financial aid and VASFAA.
Date: 1/13/06
Report: Due to lack of
volunteers and work conflict for Awareness Chair, VASFAA did not display at the
VCA Conference. An attempt has been made
to get at least a partial refund back on the exhibitor fee but no response has
been received yet. Another attempt will
be made this month.
Date: 4/13/06
Report: VCA sent a
partial refund of $250 in February and this was deposited as a credit back to
the Awareness budget on 2/17/06.
Objective 2: To
represent VASFAA at the
Status Reports
of Objective 2 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 11/2/05
Report: After
discussions at an October 6 committee meeting that included last year’s
Awareness Committee chair, it was decided that we would work to have publicity
about the Super Saturday events included in the VACRAO registration packets but
that we would not plan to man an exhibit booth at this conference.
Date: 1/13/06
Report: Because all the
sites had not been identified prior to the VACRAO conference, no advertising
about Super Saturday was done at that time but information has been shared with
VACRAO by e-mail for distribution to its members.
Date: 4/13/06
Report: No further
report
Objective
3: To work with the Secondary School Relations Committee to determine
other ways that VASFAA can promote the services and programs offered by VASFAA,
particularly to under-served and non-traditional populations.
Status Reports
of Objective 3 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 11/2/05
Report:
Date: 1/13/06
Report: Super Saturday
information was not finalized in time for the High School Guidance Counselor
workshops but every attempt has been made since then to distribute up-to-date
information to all
Date: 4/13/06
Report: No further
report
Standard
Goal 2: Promote financial aid awareness
and provide financial aid assistance to
Objective 1: To host at least 10 Super Saturday events
throughout the state of
Status Reports
of Objective 1 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 11/2/05
Report: As of today, a
total of 20
sites have offered to serve as hosts for Super Saturday which will be held on
February 4, 2006. A list of those sites
is attached.
Date: 1/13/06
Report: The final count
on the number of sites for Super Saturday is 27. A list of those sites is available on the
VASFAA web site by going to either “Students/Families” or “Counselors” and
selecting “Super Saturday Information and Schedule.” All sites will hold Super Saturday on
February 4 except
A postcard
has been sent to all high schools (public and private), VASFAA members, and technical
career centers in the state providing them with information about Super
Saturday. In addition, an e-mail was
sent to the VASFAA database and the VASFAA listserv seeking volunteers for some
of the Super Saturday sites and also providing a flyer that could be used by
VASFAA members who do high school financial aid nights.
Sites were
strongly encouraged to do their own local publicity and were provided a flyer
template that they could edit to their own needs.
Date: 4/13/06
Report: Please see
attached final report for numbers of attendees and volunteers for each Super
Saturday site. Total attendance was 1298
and total number of volunteers was 233.
Objective 2: In conjunction with the Public Relations
Committee, obtain the Governor’s declaration of January 2006 as Financial Aid
Month.
Status Reports
of Objective 2 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 11/2/05
Report: Because it was
decided to hold the Super Saturday events on February 4, 2006 instead of during
the month of January, our committee will work with the Public Relations
Committee to have February 2006 declared by the Governor as Financial Aid
Awareness Month. It might be difficult
to achieve this year, though, due to the change in governors.
Date: 1/13/06
Report: The Awareness
Committee chair contacted the Public Relations Committee chair and learned that
Gene Cattie, Nellie Mae, was the one who worked with the Governor’s office last
year to have January proclaimed as Financial Aid Awareness Month. The Awareness Committee chair has been in
contact with Gene Cattie and an attempt will be made to have February 2006
declared as Financial Aid Awareness Month.
Date: 4/13/06
Report: Although Gene
Cattie made every attempt to obtain the Governor’s declaration of February as
Financial Aid Awareness month, it was not possible this year. Gene was thanked for all his efforts.
Objective
3: Reprint the financial aid
informational pocket that was created in 2004-05 and distribute it to as many
prospective college students as possible during the Super Saturday events and
any other opportunities deemed worthy by the Awareness Committee.
Status Reports
of Objective 3 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 11/2/05
Report: The pocket will
be reprinted but without any year-specific logo or information per the Board’s
request. These will be printed before
year’s end in preparation for the Super Saturday events.
Date: 1/13/06
Report: The financial
aid informational pocket is currently being printed and a supply of 200 will be
shipped to each Super Saturday site at least one week in advance of February
4.
Date: 4/13/06
Report: Approximately
350 pocket folders will be given to next year’s Awareness chair as they were
left over from this year’s Super Saturday events.
Objective
4: Determine specific methods that
financial aid awareness can be promoted among under-served and non-traditional
populations and also determine this committee’s possible role in early
awareness activities.
Status Reports
of Objective 4 (Please report your progress toward achieving the stated
goals – this is where the committee provides updates to the Board, including any
suggestions or modifications to the goal and/or the Strategic Plan):
Date: 11/2/05
Report: This objective
is still being worked on – our state-wide publicity for the Super Saturday
events will encourage non-traditional populations to attend in addition to the
typical high school students and parents.
Our committee will also be working with each Super Saturday site
coordinator to help them with local publicity efforts to attract both
under-served and non-traditional populations in addition to the typical high
school students and parents.
VASFAA will
have a booth at the College Expo that will be held in
Date: 1/13/06
Report: Efforts
described above are ongoing. The College
Expo participation was somewhat disappointing.
Approximately 50 people stopped by the booth and Erik had about 25 – 30
people attend the financial aid presentation.
Suggestions were made to the College Expo coordinator to hold it in a
different location if they come back to
VASFAA will
have an NBC Call 12 session on Monday, February 16
where callers can ask any questions concerning financial aid that they might
have. Volunteers for this event are as
follows:
Michael
Barree –
Jennifer
Berg –
Jeanne
Holmes – Suntrust
Jenn Valenciana
–
Kathryn Vanney –
Date: 4/13/06
Report: The Awareness
Committee did submit a session proposal to the Training Committee for the
annual VASFAA conference on how to counsel the non-traditional student
population but it was not accepted. The
session would have been a panel of financial aid officers talking about methods
they use in working with non-traditional students.
BUDGET
Item (Broad
general categories) Cost
Board
Approved Amount: $ 9.500*
Date: July
15, 2005
* $2,500 of approved budget is for co-sponsorship of the
Opportunities booklet.